INTERNAL GROUP SPECIAL BOOKING REGULATIONS 

Please note:

  1. Applications for bookings can only be made by Halls, Faculty Societies, Staff Departments, Sports Association clubs and other clubs in the University registered with IHP.
  1. Bookings must be made by submitting a duly completed application form which should be signed by the Head/Chairman or official bearer and be borne with the chop of the organization.  Telephone bookings will not be accepted. 
  1. Applications can be made with 6 weeks in advance (2 weeks at least) and all bookings are subject to availability.  Confirmation booking slip will be issued 2 weeks before the hiring day.
  1. Quota: 2 x 4hrs. sessions or 1 x 8 hrs. session or other combination that make up to 8 hrs. sessions per  academic year.  Request for additional sessions is subject to approval of the Assistant Director of IHP.
  1. For booking cancellation, users have to give IHP notice at least  24 hours before the booking starting time by calling IHP Booking Officer (2817 4944) or by e-mail (rsnwu@hku.hk)  or by fax (2855 0344) and return the booking slip to the Flora Ho reception counter in person or by fax.  Those who fail to do so are subject to a NO SHOW fine of $200 ($500 for the whole pool or Track and Field facility), and their booking rights will be suspended until the fine is paid.
  1. Additional information for specific functions such as large events and tournaments must be submitted together with the application form.
  1. Please note floodlight charges must be paid upon check-in. The charges are as follows:

a)

Full pitch (all lamp posts)

#2ABC

$60/0.5 hr

b)

6 lamp posts

#2AB/BC

$45/0.5 hr

#1AB

  

#3

  

c)

Half pitch (4 lamp posts)

#2A/B/C

$30/0.5 hr

#1A/B

  

d)

Tennis court

  

$25/hr./ct.

  1. The person-in-charge of the booking must present their approved booking slip when reporting at the counter upon arrival. Users may report for booking 120 minutes before and no later than 15 minutes after the booking starting time.
  1. All users should have valid student card or IHP sports membership card when they access to the booked facilities.
  1. The applicant should submit special equipment request to the Facility Manager at least 4 working days in advance.
  1. Outside team and coach are not permitted to enter for a booking unless with prior approval of the Facility Manager. Please submit request via e-mail to the Facility Manager with at least 4 working days in advance.
  1. For enquiry, please contact Ms M. L. Chan (Floral Ho Sports Centre, 28173989 or mlchana@hku.hk) or Mr Ken Lee (Stanley Ho Sports Centre, 29864509 or kencklee@hku.hk)

(Revised in March 2012)

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